Repository Policies

Metadata Policy for information describing items in the repository

  1. Anyone may access the metadata free of charge.
  2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided:
    1. the OAI Identifier or a link to the original metadata record are given
    2. the repository is mentioned

Data Policy for full-text and other full data items

  1. Anyone may access full items free of charge.
  2. Single copies of full items can be:
    1. reproduced, displayed or performed, given to third parties, and stored in a database in any format or medium
    2. for personal research or study, educational, or not-for-profit purposes without prior permission or charge.
    provided:
    1. the authors, title and full bibliographic details are given
    2. a hyperlink and/or URL are given for the original metadata page
    3. the content is not changed in any way
  3. Full items must not be harvested by robots
  4. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.

Content Policy for types of document & data set held

  1. This is an institutional or departmental repository.
  2. The repository holds all types of materials.
  3. Deposited items may include:
    1. working drafts
    2. submitted versions (as sent to journals for peer-review)
    3. accepted versions (author's final peer-reviewed drafts)
    4. published versions (publisher-created files)

Submission Policy concerning depositors, quality & copyright

  1. Items may only be deposited by accredited members, academic staff, registered students, and employees of the institution, or their delegated agents.
  2. Authors may only submit their own work for archiving.
  3. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of the repository, valid layout & format, and the exclusion of spam
  4. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
  5. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
  6. Any copyright violations are entirely the responsibility of the authors/depositors.
  7. If the repository receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

  1. Items will be retained indefinitely.
  2. The repository will try to ensure continued readability and accessibility.
    1. Items will be migrated to new file formats where necessary.
    2. It may not be possible to guarantee the readability of some unusual file formats.
  3. The repository regularly backs up its files according to current best practice.
  4. The original bit stream is retained for all items, in addition to any upgraded formats.
  5. Items may be removed at the request of the author/copyright holder, but this is strongly discouraged.
  6. Acceptable reasons for withdrawal include:
    1. Journal publishers' rules
    2. Proven copyright violation or plagiarism
    3. Legal requirements and proven violations
    4. National Security
    5. Falsified research
  7. Withdrawn items are not deleted per se, but are removed from public view.
  8. Withdrawn items' identifiers/URLs are retained indefinitely.
  9. Changes to deposited items are not permitted.
  10. Errata and corrigenda lists may be included with the original record if required.
  11. If necessary, an updated version may be deposited.
    1. The earlier version may be withdrawn from public view.
    2. The item's persistent URL will always link to the latest version.
  12. In the event of the repository being closed down, the database will be transferred to another appropriate archive.